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CO320 - Modeling Organizational Structures in COmanage

When using COmanage with your organization or collaboration, the people that you have registered will naturally fall into groups, perhaps by organizational unit, project team, or the activities that a group of people can do. In this lesson, you will learn how these structures are modeled within COmanage and understand which structures to use to meet your needs.

WHO IS THIS COURSE FOR? Application administrators.

Prerequisites

CO101: Getting to Know COmanage or equivalent

Top Things You Need To Know

  1. What natural groups do you have in your organization, project or collaboration?
  2. Do you already have information about the individuals that you would like to register?
  3. Where is the information about these individual stored? (i.e., in a system? a spreadsheet? on a sheet of paper? multiple places?)
  4. Are there distinct "lifecycles" that you have with different groups? (For example, do some groups only exist for limited timeframes? Are there groups that take on new characteristics over time?)
  5. What conditions explored above most affect system and resource access decisions?

Schedule

Time Section Description
  Setup Prepare for the lesson
00:55 1. The CO Collaborative Organizations, what they are and how they are used.
00:30 2. The COUs - CO Units COUs are major subgroups of COs. When to use them and how to set them up.
00:55 3. About CO Groups Groups are important units for configuring permissions, email lists, and provisioning. We will learn how to structure them.
00:40 4. About CO Departments In this section we will talk about the role of departments in COmanage. At the end of the lesson we will review the Organizational structures we have learned about, and review how this organizational model fits with the person models we discussed in the previous lesson.

The actual schedule may vary slightly depending on the topics and exercises chosen by the instructor.


Terminology & resources

COmanage Objects ⚙️

OBJECT DESCRIPTION Introduced in
CO⚙️ any formal or informal group of individuals that work collaboratively in a digital setting. They have a goal of a shared infrastructure that supports their collaborations so that the traditional limitations of localized applications may be overcome. CO320-01
COU⚙️ an organizational structure within a CO that differs in how individuals join and/or leave the group, how applications get provisioned or deprovisioned, who manages person membership and privileges in the group, or in the information stored or used about members of the group. CO320-02
CO Group⚙️ A specific COmanage organizational structure for representing certain collections of CO Persons⚙️ CO320-03
CO Department⚙️ A COmanage object that is used to model organizational departments. They can be used to store a number of attributes about the department, including telephone numbers, email addresses, URLs, identifiers, and the sets of people associated with specific responsibilities within the department. CO320-04

CO Person Roles 👑

ROLE DESCRIPTION Introduced in
CMP Administrators👑 CMP Administrators are effectively super users, with the ability to perform almost all operations on the platform. CO320-01
CO Administrators👑 CO⚙️ Administrators are super users within a CO. These individuals belong to the CO:admins group of the CO⚙️. CO320-01
System Administrators👑 System Administrators have privileges that enable them to maintain the COmanage application. CO320-01
COU Administrators👑 Individuals that have the ability to perform lifecycle management operations on the CO People⚙️ who have CO Person Roles⚙️ associated with the COU⚙️. CO320-02

Worksheets

WORKSHEET DESCRIPTION Introduced in
Modeling Organization 📝 Planning sheet used in this lesson for understanding how the parts of the COmanage Organization fit together CO320-01
CO Planning Worksheet 📝 Planning worksheet for creating your CO(s). Contains all of the configuration sections at a glance CO320-01
COU Planning Worksheet 📝 Planning worksheet for creating your CO(s). Contains all of the configuration sections at a glance. CO320-02
CO Group Planning Worksheet 📝 Planning worksheet for creating your CO Group(s). Contains all of the configuration sections at a glance. CO320-03

PREVIOUS LESSON: CO310 - Modeling People in COmanage

NEXT LESSON: CO330 - Linking to Systems Outside of COmanage

WORKSHOP OVERVIEW: COmanage Workshop: Managing Identities & Collaborations


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